SUMMER 2015 BUSINESS VOCABULARY IN USE ENGLISH

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1 SUMMER 2015 BUSINESS VOCABULARY IN USE ENGLISH SEMESTER 6

2 Time and time management Based on Business Vocabulary in Use Intermediate, Bill Mascull YouTube Videos Please use the book and the CD-ROM included for further reference, the rest of the units and the provided exercises.

3 42 TIME AND TIME MANAGEMENT - VOCABULARY time is money timescale timeframe lead time schedule timetable on schedule ahead of schedule behind schedule delayed a delay make up time take longer than planned downtime project fitting out overlap simultaneous parallel project management bonus payment completion čas jsou peníze časový režim časový rámec doba mezi započetím procesu a realizací výsledku, lhůta potřebná k realizaci, lhůta splnění, předstih časový plán, harmonogram časový plán, harmonogram přesně, v termínu, podle plánu v předstihu, dříve, než bylo plánováno se zpožděním, ve skluzu, po termínu zpožděný zpoždění, zdržení dohnat trvat déle než bylo plánováno prostoj projekt dokončovací práce překrývat se probíhající současně, souběžný paralelní řízení projektu vyplácení prémií dokončení, splnění

4 on time penalty time management diary calendar personal organizer in advance realistic plan prioritize priority interruption distraction perfectionism time cost quality včas, přesně pokuta, penále, sankce hospodaření s časem, časový management deník, zápisník, kapesní diář kalendář plánovač, digitální adresář předem realistický plán určit prioritu priorita přerušení rozptylování, vyrušování perfekcionismus čas náklady kvalita

5 42 TIME AND TIME MANAGEMENT TEXT A) Timeframes and schedules Time is money, says the famous phrase. The timescale or timeframe is the overall period during which something should happen or be completed. The lead time for something is the period of time it takes to prepare and complete or deliver all or part of something. The times or dates when things in a plan should happen are its schedule or timetable. If a project is completed at the planned time, the project is on schedule. Completion before the planned time is ahead of schedule and later is behind schedule. If something happens later than planned, it is delayed: there is a delay. If you then try to go faster, you try to make up time. But things can take longer than planned! A period when a machine or computer cannot be used because it is not working is downtime. B) Projects and project management A project is a carefully planned piece of work to produce something new. Gantt charts are used when planning larger projects. Look at this Gantt chart for building a new supermarket. Stages/phases/steps/tasks Prepare site xx xx xx Build walls xx xx xx Build roof xx xx xx Fitting out xx xx xx xx Finish site xx xx xx Recruit employees xx xx xx Opening xx

6 Stages PREPARE SITE and BUILD WALLS overlap the second one starts before the first finishes. Stages FITTING OUT, FINISH SITE and RECRUIT EMPLOYEES are simultaneous they run in parallel/ they happen at the same time. Project management is managing these stages. Big projects often include bonus payments for completion early or on time, and penalties for late completion. C) Some tips Everyone complains that they never have enough time to do things. Lots of company employees go on time-management courses looking for guidance on how they should organize their time. Here are some tips for time management: Use a diary or a calendar (or a personal organizer) to plan your day, week, atd. Personal organizers are small pocket-size computers are their most modern form. NOTE: British English American English diary calendar Plan your day in advance. Make a realistic plan (not just a list) of the things you have to do and prioritize them put them in order of importance. Work on the things that have the highest priority and leave the others until later. Avoid interruptions and distractions things which stop you doing what you had planned. Do jobs to a realistic level of quality in the time available and only to a level that is really necessary. Do not always aim for perfectionism. Try to balance time, cost and quality.

7 42 TIME AND TIME MANAGEMENT ACTIVITIES TASK 1: Look at the Gantt chart for building a new supermarket. This is what actually happened. Compare it to the Gantt chart in the text above /section B/ and fill in the gaps (1-9) with expressions from sections A and B above. You can find a KEY after TASK 3. Example: The overall (1) timescale/ timeframe was originally 12 months, but TASK 2: Read the definitions from BUSINESSDICTIONARY.COM and INVESTORWORDS.COM. You can check the websites for more information.

8 TASK 3: Watch the video called Time Management and follow the matrix dr. Darryl Cross is talking about ( URGENT, NOT URGENT, IMPORTANT, NOT IMPORTANT EVENTS/ ACTIVITIES)

9 KEY TO EXERCISE 1: 42 REVISION - WHAT DO I REMEMBER?